Steps for Club Membership

• When you bring a guest, please check in with the Club Secretary (June Moore or designee). The Secretary will note your guest and give you the opportunity to introduce them at the beginning of the meeting. REMINDER: Please have them stand with you so everyone in the room can easily see this individual.
• If you are interested in perhaps proposing this individual and this person shows an interest in possibly joining, they should visit the Club at least three times, preferably-four. Make sure you introduce them to those at your table and others before and after the meeting. REMINDER: Please let the chairman of the Recruitment Committee know you are recruiting this individual. Nancy Cobb chairs this committee for 2009 -2010.
• After these visits, if you are still interested in proposing this individual for membership, talk with the Club Secretary, June Moore, and pick up a Membership application.
• You, the Proposer, will fill out this information and return it to June Moore (see first, “Important Notes” below). The Secretary then forwards this data to the Classification Committee and then notifies the President and the Chairman of the Recruitment Committee. If there is an open slot, depending on this person’s Classification, the committee can then complete the card. The purpose for the Classification is to prevent too many individuals, in the same profession from creating a lopsided membership.
• The Classification Card and Application will be returned to the Secretary and subsequently forwarded to the President.
• The President will then convene the Board of Directors and officers to review the name of the prospective member. If the Board approves, the data is returned to the Secretary of the Club.
• The Secretary will immediately notify the Proposer of the individual’s preliminary acceptance; the Proposer must then have the Membership Application signed by the prospective member and return it to the Secretary.
• The name of the proposed individual will then be “placed on the Table” for the whole membership to review. The name will remain “on the table” for two weeks to allow adequate time for all Club members to consider the proposed individual.
• Any Club member who objects to the admission of the proposed new member must state their objections in writing; such objections must be forwarded to the President or the Secretary.
• If there are no written objections, the President will notify the Proposer that this individual has been formally approved and should be invited to the next meeting.
• If there ARE written objections, the President and Board will reconsider the nomination.

Important notes to consider:

· Occasionally, a person being proposed does not clear all of the hurdles required for membership. Therefore, ideally, the person under consideration should NOT be aware that he/she is being actively considered until his/her name has cleared Classification and Board review. At this point, he/she must sign the application, thereby giving permission to float his/her name before the entire membership. As such, it should be obvious that the proposer should have a fairly good idea that the person will likely not face any objections prior to seriously discussing potential membership with them.

· Prior to the introduction of a new member, please contact the Club President to schedule the most convenient time. Don’t “blind side” the President with an introduction of a new member they don’t expect.

· However, if you just want to bring a friend or visitor to the meeting, notify June of the visitor when you arrive. He can then make sure the cost of the meal will be billed to you the next quarter.

· Don’t forget that we have a booklet for new members/prospective members as well as a CD that is available to you.

· If you have additional questions, please confide in the Board of Directors, President, or Secretary of the Club.